EDSCLS Platform/VM 4.1.1
On January 2, 2019, the EDSCLS VM 4.1.1 was released. This webpage provides information about the EDSCLS VM 4.1.1, links to download, instructions for how to use it and keep your VM secure, and information on other related updates.
If you have already downloaded an older version of the EDSCLS VM and wish to download the new EDSCLS VM 4.1.1, make sure to save or export your data to PREVENT DATA LOSS. You can create a back-up copy by cloning your VM to be safe. (See the EDSCLS User Guide, Section 2.1.4 Virtual Machine Back-Up for instructions.)
See the Recommended Steps for updating the latest EDSCLS VM below for more information. Also, for questions, consult the EDSCLS Frequently Asked Questions and/or contact the EDSCLS Help Desk at at EDSCLS@air.org or (866) 730-6735.
Updated Python 2.7.12, Python 3.5.2, MySQL 5.7.24 (replacing 5.7.23), OpenSSH 1:7.2u2.6 (replacing 1:7.2u2.5), and Linux Kernel 220.127.116.11 (replacing 18.104.22.168).
What users need to do: For users who are currently using an earlier version of the EDSCLS platform/VM, IT administrators can (1) install the EDSCLS VM 4.1, which includes these updates, or (2) manually apply patches from the terminal command line (see EDSCLS User Guide Sections 2.1.1 Installation and Configuration and 2.1.5 Security Patches and Upgrades for instructions). Users can also power the older platform/VM off after a data collection has ended to prevent cyber-attacks (see EDSCLS User Guide Section 2.1.1 Installation and Configuration) and download the most recent VM before the next data collection.
No changes were made to the results and reporting functions in this update.
No changes were made to the administration functions in this update.
If you have already downloaded a previous version of the EDSCLS VM and wish to transition to the latest EDSCLS VM, review the options below to prevent a loss of data.
Option 1: Keep the older EDSCLS VM on your server to house data from previous survey administrations. Then simply download the new EDSCLS VM and follow the installation instructions. Thus, you will have multiple VMs on your server storing your older and newer data.
Please see User Guide Section 2.1 System Setup in Virtual Environment for updated VM installation technical requirements. Note: Your server will require sufficient RAM and free hard disk space if you run multiple VMs on the same server. You also need to power off your old VM to prevent security breaches.
Option 2: If you do not wish to keep multiple versions of the EDSCLS VM on your server, and want to delete the older EDSCLS VM, you must first export all data reports you would like to save and export the raw data from the older EDSCLS VM for future use. If you do not, you will lose all the data stored in the older VM when it is deleted. It’s always a good idea to clone your current VM so that you have a back-up copy (see User Guide Section 2.1.4 Virtual Machine Back-Up for cloning instructions).
If you are currently collecting data using the EDSCLS VM, we recommend you NOT transition to the new EDSCLS VM until your data collection is complete.
To help you navigate the administration of the EDSCLS, we have created a variety of tools. Below you will find links to download the latest EDSCLS VM, the EDSCLS User Guide which has been updated to reflect lessons learned, the updated EDSCLS Survey Item Lists, the updated EDSCLS Codebooks, and the Nonresponse Bias Worksheet.
We recommend that you download and read the EDSCLS User Guide before downloading the EDSCLS VM. Section 2.1 System Setup in Virtual Environment in the User Guide, which was just carefully updated, is intended for the education agency’s IT staff who will be in charge of downloading, installing, and configuring the EDSCLS web-based platform. Section 2.2 EDSCLS Administration is intended for Survey Administrators, who oversee the survey data collection through the EDSCLS dashboard.
Lessons Learned to Keep in Mind
As You Get Started:
Install the EDSCLS VM to a physical server, not another virtual machine, such as VMWare. See Section 2.1 System Setup in Virtual Environment (for IT Staff) in the User Guide.
Use one of the three methods to keep your EDSCLS VM secure from cyber-attacks. See the Technical Platform Capabilities section of the EDSCLS Frequently Asked Questions.
Contact the EDSCLS helpdesk at EDSCLS@air.org or 866-730-6735, between 9:00 am to 5:00 pm EST, if you need assistance.
EDSCLS VM Installation Materials
School Climate Improvement Resource Package. This resource package is designed to help schools and districts improve school climate. It includes a variety of resources to meet a range of needs among stakeholders interested in improving school climate. While it is intended for a universal audience, the resource focuses on providing more guided instruction to EDSCLS users.
The EDSCLS can accommodate up to 500 concurrent respondents using the minimum requirements as detailed above. Up to 500 additional concurrent respondents can be supported if dual servers are used with the following server settings: 8 vCPU, 16GB Memory, 100GB disk.
If a user wishes to support more than 500 concurrent respondents, multiple copies of the EDSCLS platform can be installed and results from the multiple copies can be combined (see 2.2.10 Exporting and Importing Respondent-Level Survey Results). Due to these load limitations it is recommended that large education agencies (for example, State Education Agencies) install multiple copies of the platform. Large education agencies may also wish to reduce the load on the EDSCLS platform by staggering their survey administration such that a limited number of students attempt to access the platform at once.
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