ARCHIVED EDSCLS VM 2.7.3

The EDSCLS VM 2.7.3 was released in  September 2017 and replaced by the EDSCLS VM 2.7.4 on September 29, 2017. To access the latest VM and related materials, click here.

If you have already downloaded an older version of the EDSCLS VM and wish to download the new EDSCLS VM 2.7.3, make sure to save or export your data to PREVENT DATA LOSS. You can create a back-up copy by cloning your VM to be safe (see EDSCLS User Guide, Section 2.1.4 Virtual Machine Back-up for instructions). 

See the Recommended Steps for updating the latest EDSCLS VM below for more information.

 

Changes Made to EDSCLS Platform/VM 2.7.3

Updated the Apache 2 web server, MySQL database client and server, PHP 7 scripting language, Phython 3 scripting language, RabbitMQ back-end queuing service, and Linux kernel.
What users need to do:  For users who are currently using the EDSCLS VM 2.6, 2.7 or 2.7.2, IT administrators can (1) install the EDSCLS VM 2.7.3, which includes these upgrades, or (2) manually apply upgrades from the terminal command line (see EDSCLS User Guide Sections 2.1.1 Installation and Configuration and 2.1.5 Security Patches and Upgrades for instructions). Users can also power the VM off if the VM is currently not in use to prevent cyber-attacks (see EDSCLS User Guide Section 2.1.1 Installation and Configuration).

Recommended Steps for Transitioning to an Updated EDSCLS VM

If you have already downloaded a previous version of the EDSCLS VM and wish to transition to the latest EDSCLS VM, review the options below to prevent a loss of data.

Option 1: Keep the older EDSCLS VM on your server to house data from previous survey administrations. Then simply download the new EDSCLS VM and follow the installation instructions. Thus, you will have multiple VMs on your server storing your older and newer data.

Please see User Guide section 2.1 System Setup in Virtual Environment for updated VM installation technical requirements. Note: Your server will require sufficient RAM and free hard disk space if you run multiple VMs on the same server. You also need to power off your old VM to prevent security breaches.

Option 2: If you do not wish to keep multiple versions of the EDSCLS VM on your server, and want to delete the older EDSCLS VM, you must first export all data reports you would like to save and export the raw data from the older EDSCLS VM for future use. If you do not, you will lose all the data stored in the older VM when it is deleted. It’s always a good idea to clone your current VM so that you have a back-up copy (see User Guide Section 2.1.4 Virtual Machine Back-Up for cloning instructions).

If you are currently collecting data using the EDSCLS VM, we recommend you NOT transition to the new EDSCLS VM until your data collection is complete.

Instructions on How to Download and Start Using the EDSCLS VM 2.7

To help you navigate the administration of the EDSCLS, we have created a variety of tools. Below you will find links to download the latest EDSCLS VM, the EDSCLS User Guide which has been updated to reflect lessons learned, the updated EDSCLS Survey Item Lists, the updated EDSCLS Codebooks, and the Nonresponse Bias Worksheet.

We recommend that you download and read the EDSCLS User Guide before downloading the EDSCLS VM. Section 2.1 System Setup in Virtual Environment in the User Guide, which was just carefully updated, is intended for the education agency’s IT staff who will be in charge of downloading, installing, and configuring the EDSCLS web-based platform. Section 2.2 EDSCLS Administration is intended for Survey Administrators, who oversee the survey data collection through the EDSCLS dashboard.

 

*Please note, for the EDSCLS 2.7.3 uses the same user guide, survey item lists, and code books as the EDSCLS 2.7.2.*

Lessons Learned to Keep in Mind
As You Get Started:


Install the EDSCLS VM to a physical server, not another virtual machine, such as VMWare. See section 2.1 System Setup in Virtual Environment (for IT Staff) in the User Guide.

Use one of the three methods to keep your EDSCLS VM secure from cyber-attacks. See 5.2 Technical Platform Capabilities in the FAQ section of the User Guide.

Contact the EDSCLS helpdesk at EDSCLS@air.org or 866-730-6735, between 9:00 am to 5:00 pm EST, if you need assistance.

Download EDSCLS 2.7.2 Administration User Guide

Download Nonresponse Bias Worksheet

Download EDSCLS 2.7.2 Survey Item Lists

Download the EDSCLS 2.7.2 Code Books