ARCHIVED EDSCLS Platform/VM 3.3
The EDSCLS VM 3.3 was released in March 2018 and replaced by the EDSCLS VM 3.4 on May 03, 2018. To access the latest VM and related materials, click here.
See the Recommended Steps for updating the latest EDSCLS VM below for more information.
|Applied minor distribution upgrades for Python, Erlang, PHP, and Postfix and updated to Linux Kernel 4.4.0-116 (replacing 4.4.0-112).|
|What users need to do: For users who are currently using an earlier version of the EDSCLS platform/VM, IT administrators can (1) install the EDSCLS VM 3.3, which includes these updates, or (2) manually apply patches from the terminal command line (see EDSCLS User Guide Sections 2.1.1 Installation and Configuration and 2.1.5 Security Patches and Upgrades for instructions). Users can also power the older platform/VM off after a data collection has ended to prevent cyber-attacks (see EDSCLS User Guide Section 2.1.1 Installation and Configuration) and download the most recent VM before the next data collection.|
|No changes were made to the reporting functions in this update.|
|Updated NCES school IDs in the lookup table with the 2015-16 CCD data.|
|What users need to do: Because the EDSCLS contains a database of all public schools in the United States based on the 2015-16 Common Core of Data (CCD), the school name, NCES School ID, and school level will be automatically prefilled for every school displayed. Users do not need to do anything if their NCES ID has not changed. But, if the NCES has changed at the district and school levels, any data collections, usernames generated, and data collected will be deleted when the “SAVE” button is clicked. A warning box will pop up asking the user to confirm the change. Click “Cancel” in the warning box if the change was accidental. Click “Yes” if you want to delete the old data collection and start afresh. (See User Guide section 2.2.3 B. 2.)|
If you have already downloaded a previous version of the EDSCLS VM and wish to transition to the latest EDSCLS VM, review the options below to prevent a loss of data.
Option 1: Keep the older EDSCLS VM on your server to house data from previous survey administrations. Then simply download the new EDSCLS VM and follow the installation instructions. Thus, you will have multiple VMs on your server storing your older and newer data.
Please see User Guide Section 2.1 System Setup in Virtual Environment for updated VM installation technical requirements. Note: Your server will require sufficient RAM and free hard disk space if you run multiple VMs on the same server. You also need to power off your old VM to prevent security breaches.
Option 2: If you do not wish to keep multiple versions of the EDSCLS VM on your server, and want to delete the older EDSCLS VM, you must first export all data reports you would like to save and export the raw data from the older EDSCLS VM for future use. If you do not, you will lose all the data stored in the older VM when it is deleted. It’s always a good idea to clone your current VM so that you have a back-up copy (see User Guide Section 2.1.4 Virtual Machine Back-up for cloning instructions).
If you are currently collecting data using the EDSCLS VM, we recommend you NOT transition to the new EDSCLS VM until your data collection is complete.
To help you navigate the administration of the EDSCLS, we have created a variety of tools. Below you will find links to download the latest EDSCLS VM, the EDSCLS User Guide which has been updated to reflect lessons learned, the updated EDSCLS Survey Item Lists, the updated EDSCLS Codebooks, and the Nonresponse Bias Worksheet.
We recommend that you download and read the EDSCLS User Guide before downloading the EDSCLS VM. Section 2.1 System Setup in Virtual Environment in the User Guide, which was just carefully updated, is intended for the education agency’s IT staff who will be in charge of downloading, installing, and configuring the EDSCLS web-based platform. Section 2.2 EDSCLS Administration is intended for Survey Administrators, who oversee the survey data collection through the EDSCLS dashboard.
Lessons Learned to Keep in Mind
School Climate Improvement Resource Package. This resource package is designed to help schools and districts improve school climate. It includes a variety of resources to meet a range of needs among stakeholders interested in improving school climate. While it is intended for a universal audience, the resource focuses on providing more guided instruction to EDSCLS users.
The EDSCLS can accommodate up to 500 concurrent respondents using the minimum requirements as detailed above. Up to 500 additional concurrent respondents can be supported if dual servers are used with the following server settings: 8 vCPU, 16GB Memory, 100GB disk.
If a user wishes to support more than 500 concurrent respondents, multiple copies of the EDSCLS platform can be installed and results from the multiple copies can be combined (see 2.2.10 Exporting and Importing Respondent-Level Survey Results). Due to these load limitations it is recommended that large education agencies (for example, State Education Agencies) install multiple copies of the platform. Large education agencies may also wish to reduce the load on the EDSCLS platform by staggering their survey administration such that a limited number of students attempt to access the platform at once.